HDSNE   235 West Rd #10, Portsmouth NH 03801 
603-431-3227       Request Info

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 HDSNE 
NEWSLETTER 

News | FAQ | Service

Modem Support is Essential!

Modem support is becoming more and more essential as technology improves. All of us at HDSNE have computers with modems in our homes so that when we are on call we can call into your site and resolve your problem as quickly and inexpensively as possible. (if your problem can be resolved over the modem, your cost for support will be for a phone call instead of paying for travel time & on-site labor. This can save you a lot of money!) If you do not have a modem, you really need to get one. If your modem is not functioning, you need to get it fixed or replaced. The ideal setup for modem support is a dedicated phone line for the modem instead of sharing the fax and/or credit card line. If we are trying to call into your computer & someone is sending you a fax, we can not connect until that fax is completed. (This could waste valuable time, since the problem is usually urgent.) If your modem shares a line with your credit cards, you will not be able to get approval on your credit cards as long as we are on line with your computer (some support calls can take as long as 30 minutes - that’s a long time to not be able to verify your credit cards). Many of our clients have gone to a dedicated modem line and it has made remote access a whole lot easier, not only for support but for their own off-site access as well.

If you are not sure if your modem is working, call our office and we will schedule a time to test it.



FAQ &Troubleshooting Tips Top of Page

We here at HDSNE strive to offer you the best support possible, 24 hours a day, 7 days a week. We are here to help you after hours with your emergencies, but what constitutes an emergency needs to be defined so that we can ensure that when you are faced with a true emergency after hours, we can get back to you immediately instead of 30 to 45 minutes later because we are dealing with a non-emergency call.

Please keep in mind that when you do page us with an emergency, we drop everything to return your call and we will need you to do the same. Be prepared to spend anywhere from 5 to 30 minutes working on the problem (in the back office or at the workstation where the problem is occurring.)

The emergency extension is:

3

An Emergency Is:

  • Your back office computer is down (i.e. it does not boot up or it has no power). This means that your entire system is down.
  • One workstation is down, you are going into a busy shift, & you have checked to make sure everything is on & connected.
  • None of your credit cards will go through & you have tried the trouble shooting hints that follow.

Not An Emergency:

  • Any question regarding adding, changing, deleting menu items or staff.
  • Any payroll question (be sure to try the trouble shooting hints that follow).
  • Any question regarding difficulty closing out a check (worst case scenario, save all credit card slips then delete out the entire check & start over).
  • Any question that starts with "How do I __?"

Before you call after hours, please ask yourself, "Can I work around this problem?"


FAQ's &Tips to Try Before Calling: Top of Page

Q) On my DOS system, I went to print my Time & Attendance Report & the computer is giving me an error message or the screen is just hanging there & nothing is printing.

  1. Reboot the computer
  2. Go to 7) Staff.
  3. Go to 8) Time & Attendance.
  4. Do 6) End of Period Reset & enter "01/01/96" for both dates.
  5. Do 6) End of Period Reset again, but this time enter "01/01/97" for both dates.
  6. Go to 5) Change Period Dates & enter in the correct dates for this pay period.
  7. Run you Time & Attendance Report again

Q) On my DOS system, why are my credit cards are all coming back declined?

A) First look at the bottom left-hand corner of the declined credit card slips. Often there will be a message that will give you a hint as to what the problem is. If that doesn’t help, shut everything down by hitting the belly button on the APC Battery Backup, count to ten, hit the belly button again to turn everything back on, then go swipe a card (or do a manual entry). If that doesn’t work, try the following:

  1. Find the credit card modem sitting on top of your PC (it is either white & says DataTran on it or it is black & says Data Cap on it).
  2. Make sure the small red power light is lit. If it isn’t, trace the power cord (the black cord) from the back of the credit card modem to the back of the APC Battery Backup (the plug is big & bulky & can fall out of the back of the APC). If this is the problem, reboot the computer & you’ll be all set.
  3. Trace the phone line from the back of the credit card modem to the back of the APC. Then trace the 2nd phone line from the back of the APC to the wall. If this is the problem, reboot the computer & you’ll be all set.
  4. Unplug the credit card phone line from the wall & plug in your fax machine phone line. Lift up the handset to see if you have a dial tone.
  5. If none of this works, call us.

 

Q) On my DOS system, my printer jammed / ran out of paper while processing & reporting my End of Day reports. How do I get the reports back?

A) Go back into 3-Process Registers, then choose 2-Reports Only.

Q) When I go into Digital Dining from the back office, the computer warns me that I have less than 5 megs of memory left. What does this mean?

A) When you see this message on your screen, you have approximately a week to 10 days to free up memory before this becomes a problem. Do not be alarmed; this can wait until the next business day.

And the Most Common Question This Spring is...

Q) How do i get the #$@% credit card swipe to work?!

A) Now that many of you have been using Digital Dining’s credit card authorization for a while, we’ve been getting several calls from clients because one of their credit card swipes is not reading the credit cards. Just like anything else, a credit card swipe will collect dust and dirt, thus they need to be cleaned periodically. If you have a credit card swipe that is not working or seems to have more trouble reading than the others, do the following:

  1. Turn off the terminal.
  2. Unplug the credit card swipe from both the terminal and the keyboard.
  3. Take a Wet Nap (open it) then swipe it through the opening in the credit card swipe.
  4. Let the credit card swipe dry for 5 minutes.
  5. Plug the credit card swipe back into the terminal & the keyboard while the terminal is still off.
  6. Turn the terminal back on then reboot the computer. You should be all set.

Scheduling Service: Top of Page

If you are planning on making any major changes to your system, such as upgrading software or equipment, please call us 30 days in advance. This advance notice will ensure that we will have everything necessary to make the transition as smooth as possible. It will also allow us to dedicate ourselves 100% to your needs at that time. Our goal has always been and always will be to ensure that you get the best service and support possible.



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HDSNE

235 West Road #10
Portsmouth NH 03801
Phone: 603-431-3227
Fax:  603-431-3262


 

 

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